Details and Logistics for Sponsor and Exhibitors
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Exhibitor Details
"Rules and Regulations Contract"
Exhibitor Space
You will be provided a 6-foot space. When you register, you choose what the hotel provides in your space: (1) A standard 6-foot, draped table, (2) A small, round, high-top table, (3) Nothing. You will not be allowed to exceed the 6-foot space. We do our best to give you your choice of exhibit space but it is not guaranteed. Sponsors are given first priority in assigning spaces.
Set-up & Tear-down
Displays should be in place by 3 p.m. Wed., Jan. 11. You may begin set up at 7 a.m., Wed., Jan. 11, but make sure your display set-up is started and completed during sessions and tours. No set-up is allowed during breaks Wednesday. Displays shall remain in place until after the banquet Thursday, but may be left up until 1:00 p.m., Fri., Jan. 13.
Additional Items
You will be provided a 6-foot space. When you register, you choose what the hotel provides in your space: (1) A standard 6-foot, draped table, (2) A small, round, high-top table, (3) Nothing. You will not be allowed to exceed the 6-foot space. We do our best to give you your choice of exhibit space but it is not guaranteed. Sponsors are given first priority in assigning spaces.
Set-up & Tear-down
Displays should be in place by 3 p.m. Wed., Jan. 11. You may begin set up at 7 a.m., Wed., Jan. 11, but make sure your display set-up is started and completed during sessions and tours. No set-up is allowed during breaks Wednesday. Displays shall remain in place until after the banquet Thursday, but may be left up until 1:00 p.m., Fri., Jan. 13.
Additional Items
- The hotel will not allow any items to be attached to the walls.
- Electricity is available at no charge, but you may need an extension cord.
- If any additional fees are assessed for damage or additional cleaning for your area, you will be invoiced for those charges and expected to pay within 30 days.
Additional Sponsor Details
Company Logo, Website Link, Facebook Link
Email Dana your current logo, web page link, and Facebook page as soon as possible for them to be added and linked to our website and Facebook page.
Handouts for Attendees
- All Sponsors: By Jan. 4, ship 300 copies/items to Veronica Gomez, Northern Water, 220 Water Ave., Berthoud, CO 80513 for inclusion in the participant packets.
- Presenting Sponsor: For promotional items to be handed out at the registration table, please ship them directly to the hotel, c/o Dana Russell, by Jan. 9.
- Banquet and Luncheon Sponsors: For promotional items to be handed out during your sponsored event, place them out on the proper tables before the event.
Company Banner (Presenting and Banquet Sponsors)
Ship your banner to the hotel, c/o Dana Russell, 4-states-irrigationcouncil, by, Jan. 9.
For More Information |
Hilton Fort Collins 425 West Prospect Road - Fort Collins, CO
970-482-2626 www.fortcollins.hilton.comHotel Website / Book a Room More information... |
